Admin and Compliance Manager

Leicester, East Midlands

Full Time

£30,000 - £40,000/annum

  • About us

    Wise Origin College are a quality national training provider established for over 14 years delivering further education and employment opportunities. With our head office in Nottingham and operational offices in Leicester we deliver various government funded programmes such as Apprenticeships, Traineeships, AEB and other job skills programmes. We specialise in Education and Childcare. We also deliver training programmes in Management, Customer Service, Business Administration, Employability, IT and Digital Marketing. As part of our plans to further grow the business, We are excited to be recruiting for a traineeship contract manager for our East Midlands Region Contract. Our ever-ambitious team has driven the expansion of our programmes. If you have a positive, can-do attitude and are passionate about making a difference, we want to hear from you. You will work for an organisation with a genuine commitment to Employee Wellbeing.

  • Job Purpose

    To lead and develop the compliance and admin team with overall responsibility for the administration, data integrity and compliance for all of our funding streams in line with our contracts and government funding rules. The Admin and Compliance Manager will be the key in fulfilling the requirements of our contracts for prime providers, where we are a subcontractor and for making sure we have our own robust internal processes, audits and checks in place across our direct provision. The Admin and Compliance Manager will be responsible for creating and upholding the Admin and Compliance standard operating procedures, to create a robust and organised department with a scalable model whilst working closely with other department managers across the business to support the administrative and data needs to ensure effective management across the organisation.

  • Key Responsibilities

  • Manage and oversee independent audits of our data and compliance and ensure remedial action is implemented where required.
  • Manage the administration across all funding streams for attendance, feedback and compliance. 
  • Produce accurate and timely reports for the effective management of the funding streams, as required by other managers. 
  • Ensure we uphold compliance and meet the expectations of lead providers where provision of subcontracted. 
  • Where we are the Lead provider ensure we have out own robust processes, paperwork, checks and measure in place to uphold compliance across our funding streams. 
  • Complete the final funding return each month to the ESFA without errors and warnings or Dlocks. 
  • Review PDSAT and FRM reports and identify errors, potential risks and discrepancies and ensure they are rectified by the team.
  • Oversee the processing and monitoring of data changes such as BIL, withdrawals, completions etc
  • Provide detailed management information on the performance of contracts to the senior team regularly.  
  • Carry out reconciliation monthly between PICs and ESFA (Education Skills Funding Agency) reports.
  • Create and implement a robust audit plan across our funding streams which is reviewed on an annual basis.
  • Responsibility to recruit, develop and manage the performance of staff member in the Admin and Compliance Team.
  • Develop, implement and monitor KPIs in area of responsibility. Inspire, lead, motivate and develop the team to achieve all key performance indicators.
  • Overseeing the awarding body registrations and exams process with overall responsibility for ensuring they are run and managed effectively and smoothly meeting JCQ guidelines.
  • Manage the administration and coordination of the EPA Process. 
  • Manage the administration and accuracy of e-portfolios. 
  • Implement, review and embed all SOPs relevant to area of responsibility.
  • Ensure the effective running of the office(s) and training centre(s) including resources for training and health and safety which may involve travelling where required between centres.
  • Produce accurate and timely reports to the Directors on the team’s performance.  
  • Uphold the organisations standards and policies for Equality and Diversity, Health and Safety, Safeguarding, Prevent. 
  • Other duties as required in accordance with business needs and demands to support as required.
  • To Apply

    If this role is of interest and you feel you have the necessary experience then please apply via this advert, or for further information please call us on 0116 242 5557 or email your CV to